The system
One book for the whole barn
What happens in the aisle appears on the invoice; what the client books appears on the instructor’s day. Here is the system, shown the way a barn actually uses it — by the people in it.
For the barn owner
The whole operation, at a glance
You open one page in the morning and know the state of the barn: who needs the farrier, which invoice is late, what the crew is doing, and what today's schedule holds.
The Morning Board
The day's schedule, care coming due, low inventory, and open receivables on a single page. It is the first thing you see and, on a good day, the only thing you need.
Invoices & payments
Board, lessons, and extras roll onto monthly invoices on their own. Clients pay by card through your own Stripe account; receipts and autopay are handled for you.
Accounting
A real double-entry ledger with an equine chart of accounts. Every invoice and payment posts itself, and your accountant gets exports they will actually accept.
Payroll
Time clocks, lesson pay, and salaried staff in one pay run. Hours flow from the schedule to the pay stub without a spreadsheet in between.
For the crew
The aisle, not the office
Barn staff live on their phones between stalls. Every board is built to be read at arm's length, updated with a thumb, and trusted absolutely.
Daily boards
Feed, turnout, medications, and blanketing as a checklist for the morning crew. Every task signed off and time-stamped; every change visible to everyone at once.
Care & health
Farrier cycles, vaccinations, deworming, and vet visits with due dates that surface before they are overdue. The whole medical history, one horse at a time.
Barn & grounds
The property drawn as it stands — barns, stalls, paddocks, arenas — with occupancy at a glance and arena time scheduled without double-booking.
Inventory
Feed, bedding, and supplies with reorder points. Consumption flows from the feed board, so the grain room never surprises you on a Sunday.
For instructors
A calendar that fills itself
Instructors set their availability and qualifications once. From then on, the book manages itself — within the policies the barn sets.
Lessons & scheduling
A week view of every lesson, instructor, and arena. Clients book open slots themselves; conflicts, qualifications, and horse assignments are checked for you.
Staff & availability
Availability, skills, certifications, and time clocks per person. The schedule knows who can teach what, and payroll knows who taught it.
Media
Photos and videos from lessons and daily life, organized by horse and shared to the owner's portal — the update that keeps clients delighted.
Announcements
Barn notices that reach every board and portal at once — schedule changes, clinic days, closures — without a group text.
For horse owners
A private member site
Every client gets a portal with the discretion of a members' club: their horses, their bookings, their bills — and nothing that is not theirs.
My horses
The owner sees their horse's record — care history, feed programme, photos, and documents — always current, without calling the barn to ask.
Self-booking
Owners book and reschedule lessons within your policies. Packages and group lessons included; the rules are enforced so you never have to be the bad guy.
Billing & autopay
Invoices arrive in the portal and get paid by card. Autopay for the set-and-forget clients; receipts and history for the meticulous ones.
Documents & e-signature
Boarding agreements, waivers, and releases sent, signed, and stored — with an audit trail. No more chasing paper across the parking lot.
The lesson book fills itself. The instructor just teaches.
Self-booked lessons
See it with your own horses in it
The trial is thirty days, and onboarding is done with you — your grounds, your lesson book, your herd.